ROLE SUMMARY 

As Group Company Secretary you will play a pivotal role in supporting the Group General Counsel,  Board, co-CEO's, and executive leadership team (ELT) to ensure the Group  meets its statutory, corporate governance, and regulatory obligations under the relevant law and, regulations including the Corporations Act, ASX Listing Rules, and company constitution. 

This is a hands-on role requiring both strategic insight and operational discipline, suited to someone comfortable operating in a dynamic, fast paced, entrepreneurial environment. 

 

 

KEY RESPONSIBILITIES 

Board and Governance Support 

• Along with the Group General Counsel, act as advisor to the Board and Committees on governance matters, ASX obligations, and corporate best practice. 
• Manage preparation, collation, and timely distribution of Board and Committee papers, agendas, and minutes. 
• Ensure efficient conduct of Board and Committee meetings (including hybrid/virtual formats). 
• Maintain statutory registers, minute books, and corporate records. 
• Support director induction, annual evaluations, and ongoing governance training. 
• Manage subsidiary board matters across various jurisdictions working with outsourced local advisors as required. 

 

ASX and Regulatory Compliance 

• Ensure ongoing compliance with ASX Listing Rules, Corporations Act 2001, and ASIC requirements. 
• Prepare and lodge ASX announcements, Appendix filings, and continuous disclosure documents. 
• Maintain the company’s Disclosure Policy and manage market communication protocols. 
• Oversee the management of share capital changes, employee equity plans, and investor communications. 
• Ensure subsidiary board compliance across various jurisdictions working with outsourced local advisors as required. 

 

Corporate Governance and Risk 

Work with the Group General Counsel and Risk and Compliance team to: 

• Develop and implement governance frameworks, charters, and policies. 
• Support risk management, internal control, and compliance frameworks. 
• Ensure alignment with ESG, sustainability, and corporate reporting expectations for ASX-listed entities. 

 

Stakeholder Management 

• Liaise with ASX, ASIC, share registry, legal advisors, auditors, and key external stakeholders. 
• Work closely with the Group General Counsel, CEO & CFO on strategic and transactional activities (e.g., capital raisings, M&A, or re-structures). 
• Support shareholder meetings, including AGM/EGM logistics, notice drafting, and proxy management. 

 

 

QUALIFICATIONS AND EXPERIENCE 

• Tertiary qualifications in Law, Corporate Governance, Business, or related discipline. 
• Member (or eligibility for membership) of the Governance Institute of Australia (FGIA/AGIA) or equivalent. 
• Demonstrated experience in a listed company environment (ideally ASX tech or growth-stage). 
• Strong working knowledge of ASX Listing Rules, Corporations Act, and governance best practice principles. 
• Excellent written and verbal communication skills, with proven Board-level reporting experience. 
• High attention to detail, sound judgment, and discretion with confidential information. 
• Comfort operating in a fast-paced, evolving start-up culture with hybrid work arrangements. 

 

 

KEY COMPETENCIES/PERSONAL ATTRIBUTES 

• Strategic and pragmatic with a “hands-on” mindset. 
• Proactive, organised, and able to manage competing priorities. 
• Collaborative and confident working with founders, executives, and investors. 
• Committed to continuous improvement and governance innovation. 

 

 

WORK ENVIRONMENT 

• Reporting to the Group General Counsel and working closely with the Chair of the Board 
• Hybrid work with minimum 3 days in the office  

 

 

LOCATION 

Sydney, Australia 

 

 

EMPLOYMENT BASIS 

Full-Time 

 

 

 

At Firmus, we are committed to building a diverse and inclusive workplace. We encourage applications from candidates of all backgrounds who are passionate about creating a more sustainable future through innovative engineering solutions.  

Join us in our mission to revolutionise the AI industry through sustainable practices and cutting-edge engineering. Apply now to be part of shaping the future of sustainable AI infrastructure.